To Create an envelope:

From the Ribbon, select the Mailings tab.
In the Create section, select the Envelopes button.
Under the Envelopes tab, enter the information for the Delivery address.
Enter the information for the Return adress if necessary.
Click Print to print your envelope.

Print will send your envelope to your default printer.
If you have a laser jet the bypass tray will have a diagram of how to place your envelope.
If you have a BizHub the envelope is loaded in the bypass tray with the side to be printed on facing down and the top towards you.

Applies To: Faculty, Staff

Yes you can print both in the same document.

Under the Page Layout Ribbon you have the Orientation and Breaks options.

When you get to where you want the next Orientation you click on Breaks and Select Next Page and then change the Orientation.

You can do this throughout the document.

Save the Word Perfect or .wpd document and save to your desktop.

Open Word.

Open the document with the .wpd extension located on your desktop.

The converter will run and you Save document as a Word document.

There maybe formatting that needs to be updated. 

Applies To: Students

Log into print upload screen

On the left click "Recent Print Jobs"
Review your printing
If you see charges that you believe are in error on the far right side under status Click request refund and fill in two questions

• Refund Amount - is it Full or Partial?
• Reason for Request - you may have printed two copies, a copy might not have printed OR you printed for an organization on campus
  • If you printed for an organization on campus you'll need to provide the name of the organization
  • If you printed for an organization on campus you'll need to provide the 6 digit account number to charge
• Click Send

Please see the Request Refund document under related resources to the right for photos.

Applies To: Students

Open up your label form.
On the Home Ribbon under Paragraph click Center.
Ctrl A to select all the cells.
In the top left cell right click in the blue.
Click Center.
Save this as a template named label number form - for example 5660form.doc.

View the screen shot that shows how to go to  HOME > Change Styles > Select Word 2003, then single spacing is restored, even for envelopes, within the Mailings feature.

One of the reasons may be a printer setting.  Open up the selected printer to see if the PRINT TO FILE box has become checked on the selected printer.  If it has uncheck that setting.

Applies To: Students

First select the entire document by clicking Control A.

Then click Control/Shift/F9 and it will remove all links.

Save the document.

In Pages, Click File, Export, and choose Word for the file format.

NOTE:  Students must export to Word format in order for many of their professors to be able to open their documents.

Mail merges can be done in Word.  If you need assistance please contact the Information Desk at X 4357 or enter a ticket in WebHelpDesk.  See Related Resources if using Word 2010.

In Internet Explorer:

1. Go to File, then Print Preview

2. The fifth icon from the left is "Turn off Headers and Footers" Click it.

3. Print.  The headers and footers should be gone.

In Firefox:

1. To to File, then Print Preview

2. Click Page Setup.

3. Click the Margins and Headers/Footers tab.

4. Use the drop down menu to choose how you want the headers or footers to appear, if you want to remove them use the -blank- option.

5. Close and Print.

Applies To: Faculty, Staff

1) In Word, Do a Find->Replace to change all the line breaks to $$$$

• Find: ^p
• Replace with: $$$$
• Click ‘Replace All’

2) Select your table and copy it to Excel

3) In Excel, do a Find-Replace to change all the $$$$ back to line breaks

• Find: $$$$
• Replace with: (control-j)
• Click ‘Replace All’

Applies To: Faculty, Staff

Word 2007 and Word 2010

1. Start Word, and then open a new blank document.
2. Go to Word Options
   • In Word 2007, click the Office Button, and then click Word Options.
   • In Word 2010, click File, and then click Options.
3. On the Advanced tab, go to the General section.
4. Click to select the Confirm file format conversion on open check box, and then click OK.
5. On the Mailings tab, click Start Mail Merge, and then select Step By Step Mail Merge Wizard.
6. In the Mail Merge task pane, select the type of document that you want to work on, and then click Next.
7. Under Select starting document, select the starting document that you want to use, and then click Next.
8. Under Select recipients, click Use an existing list, and then click Browse.
9. In the Select Data Source dialog box, locate the folder that contains the Excel workbook that you want to use as your data source, select the workbook, and then click Open.
10. In the Confirm Data Source dialog box, click to select the Show all check box. Click MS Excel Worksheets via DDE (*.xls), and then click OK.
11. In the Microsoft Excel dialog box, under Named or cell range, select the cell range or worksheet that contains the data that you want to use, and then click OK.
    NOTE: Your data now appears in the Mail Merge Recipients dialog box with the same formatting that appears in the Excel worksheet.

Office 2010 applications
    Click the File tab, and then click Option.
    Click Add-Ins on the left side of the dialog box.
    Do one of the following:
        If PDFMOutlook or Acrobat PDFMaker Office COM Add-in is not listed, choose COM Add-Ins from the Manage pop-up menu and click Go.
        If PDFMOutlook or Acrobat PDFMaker Office COM Add-in is listed under Disabled Application Add-ins, select Disabled Items from the Manage pop-up menu and click Go.

    Select PDFMOutlook or Acrobat PDFMaker Office COM Add-in and click OK.
    Restart the Office application.

First accept the terms and conditions.

Next view your "PDF"

Open and File/Print

1. Choose the print command from the Office button menu.

2. In the “Print What” list box choose the “Notes Pages” option.

3. Select the “Print Hidden Slides” check box to print note pages for

    hidden slides if you have hidden slides

4. Click OK or press Enter.

1. Open the Word Document.

2. Click on File in the upper Left hand corner.

3. Click on Save As

4. Choose PDF from the Save as type drop down.

5. Name the file and click save.

The PDF will be created in the same folder as the original word document.

After watching this 5 minute video from Microsoft Online, you’ll be creating your first PowerPoint 2007 presentation.

Microsoft video

If you need to print out your results from a Sakai evaluation from Tests & Quizzes, here is how to do it.

1. Click on Tests & Quizzes ana navigate to Published Assessments tab.
2. Choose “Scores” from Select Action button next to evaluation
3. Choose “Statistics” from gray top menu; this opens Sakai’s report panel
4. Right click in report frame and select “This Frame -> Print Frame…” This will print out the entire report.
5. You can also export results to an Excel spreadsheet. Choose “Export” from top gray menu to do this.
6. In the exported file, individual students are listed by row. Questions are listed by column.

Select the worksheet(s) you want to print.

On the Page Layout tab, in the Sheet Options group, select the Print check box under Gridlines.

This prints the faint gridlines and not the bold table lines.

1.      Open Publisher

2.      File > New

3.      There is a box in the top right that says “Search for Templates”

4.      In that box, type, “5392” (or the form number) and hit “Enter” or click on the magnifying glass.

5.      The template for the badges should appear. In the bottom right corner, click on Create.

6.      Click on the Mailings tab

7.      Select Mail Merge (down arrow) > Step by Step Mail Merge Wizard.

8.      On the right side, under Create recipient list, choose Use an Existing List

9.      Click Next: Create or connect to a recipient list. A browse screen should appear. Browse to the excel file with the names.

10.  Click Next: Prepare your Publication. Choose Sheet 1 when you are prompted.

11.  Click OK.

12.  Grab the Class List for Course Name Winter ’12 (highlighted below in yellow) and drag it to the name badge field:

13.  Select “F2” and drag it below the Class List for Course Name Winter ’12.

14.  Put your cursor above Class List for Journalism and type in "Title of your Event"

15.  Highlight everything and center justify, make any changes to the font (bold, etc.)

16.  Select Create Merged Publication.

17.  Select Print Preview and make sure you’re happy with the editing. If not, click on Previous: Prepare your publication down at the bottom of the screen.

18.  Select Print - Merge to Printer when you’re happy with it.

Applies To: Faculty, Staff

The library has a web page with information about printing posters. You can access the page here.

1. Approved media (envelopes, postcards) should be made from the following paper types (card stock, white wove, bond paper, recycled paper, manila) with no glossy surfaces.

2. Approved media should be without windows, metal clasps, and be unstuffed and unsealed.

3. Media sizes are from a minimum of 3 x 5 inches to a maximum of 11 x 13 inches.  Thickness is from 0.003 inches to 0.125 inches.

4. Envelopes should have the flap along the long edge and may have either a straight or diagonal edge along the envelope flap.

5. All media is addressed with black ink with no special fonts available.

Applies To: Faculty, Staff

Applies To: Students

1.  Open the presentation

2.  Click the Office button and choose convert on the drop-down list.

     A dialogue box appears to let you know what a conversion is.

3.  Click OK.

1.       Open a PowerPoint presentation

2.       Click Review in the ribbon

3.       Click spelling to open the spelling dialog box

    (it’s very similar to spell check in MS word.)

• Log into RightFax and in the url line of your preferred browser enter go.wlu.edu/fax
• Make sure "Use Windows Authentication" is checked and Click sign in
• Click on the "New Fax" link to get to the Create/Edit Document page.
• Under Primary Information all fields marked with a *red asterisk are required
• Next to "Name," enter the name of the person or department to which you are sending the fax
• Next to "Destination Type" use the default choice, “Fax Number,” to send a fax
• Next to "Destination," type the destination fax number.
  • For on-campus fax numbers, use four digits only.
  • For an off-campus local fax number, dial 9 then the 7 digit number. For example: 95555555.
    • Don’t include hyphens or other non-numeric characters.
  • For an off-campus long distance fax number, dial 9 then 1 and the number. For example: 915555555555.
    • Don’t include hyphens or other non-numeric characters.
• All other “To” fields are optional – complete as needed.
• A cover sheet is automatically included in your fax. Type in any notes for the cover sheet in "Cover Sheet Notes".

Open Word 2010, click on Mailings tab on the Ribbon:

1.Click on Envelopes
2.Click on Options
3.Under Delivery Address, click on Font
4.Choose desired Font, i.e. Calibri, Regular, Size 12
5.Click on Set As Default and select Yes (Do you want to change the default envelope address font to Calibri, 12pt?)

Then, click on Font under Return Address
Repeat steps 3 to 5.
click on OK, then click on Close.
Save the document.

If the default goes back to +Headings.
Show hidden files then edit the Normal.dot template in
Documents and Settings\user\Application Data\Microsoft\Templates\normal.dot and save. 



 

In Sakai:

1. Go to the My Workspace tab.
2. Click on Worksite Setup.
3. Click New.
4. Choose Project Site (not Portfolio Site)
5. Click Continue
6. Give your site a title.
7. Click Continue
8. Choose the tools that you would like to use in your project site.
9. Click Continue twice
10. Click Create Site

In Office PowerPoint 2007, animate text or an object by doing the following:

1. Select the text or object that you wish to animate.
2. On the Animations tab at the top, in the Animations group, select the animation effect that you want from the Animate list.

 To apply a custom animation do the following:

1. Select the text or object that you want to animate.
2. On the Animations tab, in the Animations group, click Custom Animation.
3. In the Custom Animation task pane, click Add Effect, and then do one or more of the following:
   • To make the text or object enter with an effect, point to Entrance, and then click an effect.
   • To add an effect, such as a spin effect, to text or an object that is already visible on the slide, point to Emphasis, and then click an effect.
   • To add an effect that makes text or an object leave the slide at some point, point to Exit, and then click an effect.
   • To add an effect that makes text or an object move in a specified pattern, point to Motion Paths, and then click a path.
4. To specify how the effect is applied to your text or object, right-click the custom animation effect in the Custom Animation list, and then click Effect Options on the shortcut menu.
5. Do one of the following:
   • To specify settings for text, on the Effect, Timing, and Text Animation tabs, click the options that you want to use to animate the text.
   • To specify settings for an object, on the Effect and Timing tabs, click the options that you want to use to animate the object.

** Effects appear in the Custom Animation list in the order that you add them.

To test your animation: at the bottom of the Custom Animation task pane, click Play

In Office PowerPoint 2007, add transitions to slides by doing the following:

1. On the left side of the slide window, in the pane that contains the Outline and Slides tabs, click the Slides tab.
2. Select the slide thumbnail of the first slide in the presentation.
3. Click On the Animations tab at the top, then look for the the Transition To This Slide group, click a slide transition effect that you like.
   

   To see more transition effects, in the Quick Styles list, scroll down.There are several to choose from.

4. To change the slide transition speed between the current slide and the next slide, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the speed that you like.
5. In the Transition To This Slide group, click Apply to All.

Here's a link to a great little 1 minute vidoe from Brainstorm Inc. that explains it all.

Microsoft video on saving presentations in PowerPoint 2007

In PowerPoint 2007 , click insert, then click on PhotoAlbum, click insert picture from file/disk, browse to the folder with your pictures, hold the control key and select the pictures you want in your presentation then press insert, under album layout: be sure that "Fit to Slide" is checked, then click Create! If some of your pictures have been cropped and don't fit the slide exactly, you can manually select the individual slide image and manually pull the edges out.

Left click VIEW at the top and select Normal. You need to be in normal view to add notes

1. Move to the slide in which you want to add notes.

2. Look at the bottom for the words “click to add notes”

     Click and drag the notes pane border up for more viewable area

3. Click in the “click to add notes” text box.

4. Enter the notes

5. Press Enter to create new paragraphs if needed.

To apply a theme:

1.  Open or create a new presentation in PowerPoint

2.  In the Ribbon / Toolbar, click the Design tab.  In the Themes group, choose  your desired theme.  Hover your mouse over any theme to get a preview. Themes will affect the formatting of colors and fonts of your slides

3.  To see more themes, click the More button.

4.  When you apply a theme to a single blank slide in a new presentation, the theme for a title slide is applied.  Add additional slides by clicking the Home tab in the Ribbon/Toolbar.

1.  Create a new blank slide or use an existing slide

2.  Click the Insert tab on the toolbar / ribbon

3.  Click the Shapes drop-down arrow to select shapes or type of line

4.  Select a line style from the Lines group

5.  Click the cursor on the slide or page you want to add the line or shape hold the mouse button down and drag the mouse to create the line or shape

PhoneMail allow you to send a single message to a list of extensions through the Pesonal Distribution List feature. You are limited to 10 extensions per Distribution List and you may have up to 5 different lists. Use the following instructions to create a Distribution List and to send a message.

Access your PhoneMail box Press 9 (mailbox options) Press 1 (distribution lists) Press 1 (create) (PhoneMail will assign a D-List number) When prompted, enter the extension of the first person you want on the list and press # Repeat previous step for other entries (up to 10) Press # when you complete your entries Hang up

Be sure to write down the number of your distrubtion list along with the extensions included in that list.

To send a Message to a Distribution List(s): Access your PhoneMail box Press 1 (record) When prompted, record your message then press * #. Dial the D-List number and press # Repeat previous step for additional D-Lists Press # when done.

Applies To: Students

Applies To: Students

Applies To: Students

Microsoft Office 2007 includes Word, Excel, PowerPoint, and Access.

In the Outlook 2010

In Contacts, on the Home tab, in the New group, click New Contact Group.

In the "Name" box, type in the name of the Distribution List, i.e., "Committee Members".

On the Contact Group tab, in the Members group, click Add Members, and then click From Outlook Contacts, From Address Book or New Email Contact

1. If you are adding a new email contact, enter the information for the person in the Add New Member dialog box.

If you are adding a member from Outlook Contacts or an Address Book, do the following:

1. In the Address Book drop-down list, click the address book that contains the email addresses that you want to include in your Contact Group.
2. In the list of names, click the names that you want, and then click Members. You can add names from different address books to the same Contact Group.

1. Do this for each person whom you want to add to the Contact Group, and then click OK
2. Click Save & Close in the top left.

The Contact Group is saved in your Contacts folder under the name that you give it.

In PowerPoint 2007, right-click on the background area of the slide, choose Format Background, click on the icon with the paint bucket and pick a delightful color.

To loop a PowerPoint Slide Show in PowerPoint 2007

1. Click the Slide Show tab at the top
2. Click the Set Up Slide Show button.
3. When the Slide Show dialog box opens, look under the Show options section and check the box beside Loop continuously until 'Esc'
4. Click OK.

• Submissions for printing will be accepted from CD-R, CD-RW, DVD, flash/thumb/USB drive, and Sakai.
  To upload an poster to Sakai: (1) Login (2) Go to "My Workspace" (3) Select "Membership" (3) Select "Poster Printing Drop Box" (4) Go to the folder with your name and click "Add" and "Upload Files."
• The following file formats will be accepted: jpg, tiff, or PDF, as well as, images from the following software programs: Adobe Photoshop, MS Publisher, MS PowerPoint, or Adobe Acrobat.
• Clients are encouraged to speak with University Library and/or ITS Staff prior to printing for training in preparing items. Contact Elizabeth Anne Teaff to schedule an appointment to setup a time to meet with one of our staff members.
• Printing services will be assessed at the rate of $15.00 for standard posters (up to 30” by 42”) and $20.00 for larger items.
• Departments wishing to print posters for advertising purposes, will be assessed at the rate of $30 per poster. A $5 fee will be added to the standard poster price if the due date for the poster is the same day the poster printing request is made.
• Individuals who place jobs to be printed, but fail to claim or pay for this service, will have a fee of $20.00 charged to their University account.
• Jobs that fail to meet client expectations will still be charged, unless University Library or ITS Staff was working with the client and they approved the file for printing.
• Printed items may be picked up at the Information Desk of the Leyburn Library. Cash, check, and/or General Debit will be accepted. Departmental Charges will be billed quarterly to the appropriate University account.

• Printing services will be assessed at the rate of $15.00 for standard posters (up to 30” by 42”) and $20.00 for larger items.
• Departments wishing to print posters for advertising purposes, will be assessed at the rate of $30 per poster. A $5 fee will be added to the standard poster price if the due date for the poster is the same day the poster printing request is made.
• Individuals who place jobs to be printed, but fail to claim or pay for this service, will have a fee of $20.00 charged to their University account.
• Jobs that fail to meet client expectations will still be charged, unless University Library or ITS Staff was working with the client and they approved the file for printing.
• Printed items may be picked up at the Information Desk of the Leyburn Library. Cash, check, and/or General Debit will be accepted. Departmental Charges will be billed quarterly to the appropriate University account.

1. In Outlook, click on File > Options > Mail.
2. Click on Signatures.
3. Click the New button.
4. Type a name for your signature and click on OK.
5. In Choose Default Signature:
6. Select e-mail signature.
7. Select if you want your signature added to New messages.
8. Select if you want your signature added to Replies/Forwards.
9. In Edit Signature, you have serveral options:  Type your signature, insert a picture, insert your business card, or add an hyperlink.
10. Click on OK to return to your Mail.

Applies To: Faculty, Staff

In Outlook 2007 you need to click on calendar to activate your calendar.
Right click on the calendar you were sharing and Change Sharing.
Click the name you want to remove and click remove.  Repeat if you share will multiple people.

Be aware that this is a calendar by calendar corrrection if you have multiple calendars.

Applies To: Faculty, Staff

Anything that broadcasts its own signal is an unauthorized extension of the W&L network, and is banned by the University's Acceptable Use Policy.

Some Macintosh computers have the capability of creating their own ad hoc wireless networks. Please disable this capability by taking the following steps:

1. Go to "System Preferences"
2. Click on "Sharing"
3. In the left-hand pane, uncheck "Internet Sharing"

Students: If you are using Apple's "Pages" to create your documents,

you need to save as a Word document before you turn in your work.

Here's how:

1. In Pages, go to File > Save as

2. Click the down arrow by the Save As box.

3. Check the box, "Save Copy as: Word Document"

You can also go to: http://www.wlu.edu/x49936.xml and download

Office 2008 for the Macintosh. (W&L has a site license for Microsoft

Office for all university computers and for all student computers so

that everyone has access to a common software set.)

Applies To: Students

Apple has great tutorials on their site.  Please click here to find out more about iWeb.

The Office 2007 Suite is located on the American Paint and the American Saddlebred, and the Morgan images in the Stable.

Technology work request tickets can be created simply by emailing your request to helpdesk@wlu.edu from a W&L email address. Your request will automatically be turned into a request ticket, and you will be sent a ticket confirmation.

You can reply to that email to update the job with further details, or simply send a new email to helpdesk@wlu.edu with the subject line Ticket your ticket number . (E.g. Ticket 12345) and your update in the body of the email.

Applies To: Faculty, Staff, Students

There's not a direct way from the file menu, but you can do the following to save that group as a distribution list:

1. In the e-mail message you want to copy the names from, highlight the names in the To or Cc box.

2. Right-click and select Copy.

3. On the File menu, click on the down arrow next to NEW, and then select Distribution List.

4.  In the "Name" box, type a name for the distribution list.

5. Click "Select Members".

6. In the Members field, right-click, choose "Paste" and then OK. 

7. Click the "Save and Close" button to create the distribution list.

The first time you send to the distribution list, you will have to click CTRL + K, or the "Check Names" button to make the name of the list auto-complete.

1.   In a PowerPoint presentation, click View (at the top of your screen in the middle) and then click the Slide Sorter button (at the top left of your screen).

2.   Under the View tab click Zoom to open the Zoom dialog box and then select an amount to zoom to, 100% is the highest.

3.   Click a slide thumbnail and drag it to a location between two slides.  When you move the slide between two slides or to the far right or far left of a slide on a row, you’ll see a vertical line.  Once you release the mouse button, the slide will simply drop into the location of the vertical line.

4.   Click Normal view (top left of your screen) to return to the normal slide view.

1. Create the new calendar in sharepoint, and link it to your Outlook
2. Open the source Outlook calendar (either from exchange or as a PST, however you have it).
3. Go to folder view and open the source calendar
4. With the source calendar open, go to view menu, current view, and select all appointments.
5. Hit CTRL-A to select all the appointments, or just get the ones you want.
6. Drag-and-drop the selected calendar Items to the linked sharepoint calendar

Turn Off Alerts

1. On the Tools menu, click Options.

2. On the Preferences tab, click E-mail Options, and then click Advanced E-mail Options.

3. Under When new items arrive in my Inbox, clear the Display a New Mail Desktop Alert (default Inbox only) check box.

Note To suppress other notifications such as playing sounds, changing the mouse pointer, or displaying an envelope icon in the notification area, clear the Play a sound, Briefly change the mouse cursor, or Show an envelope icon in the notification area check box, respectively.

Applies To: Faculty, Staff

There are two ways to share a Distribution List in Outlook 2007:

METHOD #1:

1.       Open the Distribution List.

2.       Right-click on the name of the distribution list.

3.       Click on Send Full Contact.

4.    Choose In Outlook Format

METHOD #2 :

1.       Open the distribution list.

2.       In the menu across the top, choose Send > In Outlook Format.

Applies To: Faculty, Staff

Create a distribution list by copying names from an Excel chart or received e-mail message.   
  
1.If using Excel copy the column.
2.In the message that you want to copy the names from, select the names in the To or Cc box. 
3.Right-click your selection, and then click Copy on the shortcut menu.
4.In Contacts on the Home ribbon New - Click New Contact Group and Name it.
5.On the Contact Group ribbon Members - Click Add Members and select from Outlook Contacts.
6.At the bottom of the Select Members dialog box, in the Members box, right-click and then click Paste on the shortcut menu. 

Note   A member does not need to be in your Address Book in order to be added to the distribution list. The member's name and e-mail address will be included when you copy and paste from the original e-mail message.

7.Click OK.
8.Click Save & Close.

Try these steps from Microsoft on rebuilding your identity database.

Save your Excel chart as a .pdf file.  Then it will hold onto the printing when sent to the BizHub.

Applies To: Students

Applies To: Students

Applies To: Faculty, Staff

Applies To: Faculty, Staff

In Outlook 2007 and domain computers, there is a group policy object in place that prevents caching mode.  If a computer is NOT in the domain OR is using Outlook 2010, then that policy does not apply, and by default, cached mode gets turned on. 

To turn it off, go to File, Account Settings, Account Settings.  Select her name, hit change.  “Use cached exchange mode” should be unchecked.

Restart Outlook

On PowerPoint 2007, Presenter View is an option under the Slide Show menu. Check the "Use Presenter View" box to enable it.

Presenter View expects your computer to be connected to a projector (or external monitor) where the projector is enabled as an extended desktop. This mode doesn't work if the external display mirrors the laptop display. When giving a presentation, the laptop/tablet's screen shows a small window of the slide content, navigation controls, and notes. The external or projected screen shows the full slide without the notes or navigation.

Enabled in PowerPoint 2007 is a button to ink on the current slide and have the results displayed on the external projector. However, when I tried this it kept advancing to the next slide after inking a stroke. I finally figured out how to work around this problem - select all the slides under "Animations", and disable "On Mouse Click" under "Advance Slide." Of course you can no longer click to advance, but that's not relevant when you have the navigation controls of Presenter View. One other hint: I have to click "apply to all slides" after unchecking "advance on mouse click" in order to get it to stop.

Unfortunately, Presenter View doesn't show mouse movements, so I would have to actually highlight the thing I'm referring to or draw a line to it or something.

Article: http://www.math.uaa.alaska.edu/~afkjm/techteach/?q=node/38